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New version

Invoicing and Sales Ledger

New version No. 6.12.1007 - Date 23/12/2011

Edit invoice form
To edit the invioice form field names, select 'Dictionary' from the 'Basic data' menu.

Add your own logo
Add your own logo to the invoice form. Read more...

Copy
Create a new Invoice as a copy of any previous invoice

New grouping
Reports by invoicing methods, by payment methods and by sellers

Invoices by E-mail
Send invoices by E-mail from the invoice editing window. Read more...

7 languages
User interface of the software and reporting in seven languages: English, German, France, Italian, Spanish, Svedish and Finnish. Customers' invoicing forms can be printed using the Customer's language.

Currency conversions

Bookkeeping

Chart of Accounts, Journal, Nominal Ledger, Balance Sheet, Profit and Loss Statement

Automatic VAT calculation
Automatic monthly VAT calculation and VAT reports

Departments
Bookkeeping by departments and automatic reporting by departments in PRO-PLUS version.

Frequently asked questions

Installing

Q: Can I use the program in Windows 7?
A: AC Balance Invoicing and Bookkeeping programs can be used in all Windows systems from Windows 98 to XP, Vista and Windows 7.

Q: If I buy the PRO or PRO-Plus version, is it installed separately or under mini-version?
A: You need no new installation. You only enter the licence data, which is sent to your e-mail after purchase.

Q: During installation my browser informs: "Unknown publisher,...". Can I install the software?
A: The message 'Unknown publisher...' and other similar messages are common Internet explorer warnings. Usually this does not give information about any particular program, but warnings are common reminders of Internet risks. No special risks are registered in setup programs, which you download from our pages.

Q: Do I need some registration?
A: Yes. After the purchase, we send by e-mail the licence data, which the user enters to the program. The program and the licence data can be entered to a new computer, if computer is changed or if operating system and registry must be installed again after for example device failures. The licence is permanent. New licence data may be needed yearly if software is updated to a new version.

Q: How do you provide provides critical updates?
A: Critical updates are delivered as soon as possible. Delivery from internet pages. Normal updates 2-4 times a year.

Q: How can I make a backup copy of saved data?
A: You can make backup by selecting 'Data backup' in the 'Tools' -menu.

Q: I tried to download mini-version, but could continue, because of the message 'Unknown publisher...'. Can I continue installation?
A: The message 'Unknown publisher...' and other similar messages are common Internet explorer warnings. This warning gives no information about any particular program. Warning is a common reminder of Internet risks. Our setup programs are checked regularly and there are no special risks, when you download setup program from our pages.



Q: I tried to install, but there is an error message "...Delete File failure; error 5..."
A: Some installation file is used by AC Balance Software or by another program. If you already have installed our software and the AC Balance software is running, then, before installation, you must close the AC Balance Software. Click 'Retry' to proceed installation, when AC Balance Software is closed. If you see this warning and the AC Balance Software is closed then click 'Ignore' to proceed installation.

Using the Invoicing software

Q: How can I delete invoices? When I try to delete an invoice, the program informs me that data can not be deleted because there is some connected data.
A: In the new program version (versions after September 2009), you can delete an invoice without restrictions. The program automatically deletes the invoice and payments which are posted to the invoice.

You can delete invoice rows when you move the cursor to the first invoice row and press Alt-Delete. To delete payments, select ’Payments’ / ’Payment entry’.

Q: Can I change the language of the invoice?
A: Yes. You can select the program default reporting language and you can choose the language of the invoice form, delivery form, reminder letter and customer letter from seven languages: English, German, French, Italian, Spanish, Swedish and Finnish. Select the default language in ’Company’ -window and select customer language in ’Customers’ – window.

Q: Can I change the language of the program interface?
A: Yes. The invoicing program is available in seven languages: English, German, French, Italian, Spanish, Swedish and Finnish.

Q: Can I change the unit price in the invoice row, if the price is different from that saved to product data.
A: Yes. You can change the price when you edit the invoice row data. These changes are not saved to the product data. If the price change is permanent, then change the product’s unit price before you start invoicing.

Q: How can I create a credit note?
A: A credit note is an invoice with negative total value. To create a credit note, record a negative amount of products. This way the row amount is negative.

When a negative invoice is printed, the title of the invoice form is automatically changed to ’CREDIT NOTE’.

Q: How can I create reminder letters?
A: Write reminder letter texts in the ’Company’ -window. Print reminder letters at ’Reports’ / ’Payments’ / ’Reminder 1’, ’Reminder 2’ and ’Reminder 3’. You select reminder letters by due date of the invoices. The program prints reminders of unpaid invoices which are between the selected due date interval.

Q: I must have a report which calculates sales by accounts and departments. How can I do this?
In the Invoice Window, there are some hidden columns, which can be used:
"Sales account / Account", 6 characters or digits
"Cost center / Job no" 16 characters or digits
"Discount%"
"Discount"

You can show hidden columns as follows: Move mouse to the table header row between column headers. Mouse cursor is changed. Press mouse button and drag column border to the right. If there is a hidden column, then a new column appears. The same method is used to change the column width or to hide a column. The column changes are saved automatically.

Q: Can I download all invoices to an Excel -file? How?
All reports can be exported to a file or to an application using common formats: pdf, excel and html. Export button is placed on prewiew window.


Buy online

Invoicing

invoicing
A-Invoice - registered mini-version

€49.00 EUR

£44.00 GBP

A-Invoice - Invoicing and Sales Ledger PRO-PLUS

Complete reporting, multi-language, multi-currency. 1-4 companies.

€129.00 EUR

£115.00 GBP

Bookkeeping


Bookkeeping registered mini-version

€49.00 EUR

£44.00 GBP

Bookkeeping PRO-PLUS Complete reporting with departments, 1-4 companies

€129.00 EUR

£115.00 GBP

A-Invoice + Bookkeeping


Invoicing and Sales Ledger + Bookkeeping PRO-PLUS

€199.00 EUR

£177.00 GBP